Connect Talvin to Zapier

Talvin AI on Zapier starts a Zap when something happens in Talvin, such as a new interview or a candidate status change. You can then post to Slack, add a row to Google Sheets, send an email, and more.

Talvin works as a trigger in Zapier. It has no Zapier actions, so a Zap can’t create or change anything in Talvin.

Before you start

You’ll need:

• Admin access in Talvin, so you can see Settings.
• A Zapier account. If you don’t have one, sign up at zapier.com.

Step 1: Create a Zapier key in Talvin

1. In Talvin, click Settings in the left sidebar. The Integrations page opens.
2. On the API Keys tab, click Create API Key.
3. In Integration Platform, choose Zapier, then click Create API Key.
4. Copy or download the key from the Your New API Key window. You’ll paste it into Zapier in Step 3.
5. Copy your Organization ID from the top of the Integrations page. You’ll need it in Step 3 too.

You only see the key once. For more on keys, see Create and manage API keys.

If Zapier isn’t in the list, your organization already has a Zapier key. Use that key, or rotate it to get a new one.

Step 2: Accept the Talvin AI invite on Zapier

1. In Talvin, open Settings and click the Platforms tab.

2. On the Zapier card, click Connect. Zapier’s invite page opens in a new tab.

   

3. Click Accept Invite & Build a Zap. This adds Talvin AI to your Zapier account.

   

The Zapier card in Talvin always shows Connect. Talvin doesn’t show whether your Zapier account is connected, so check your connections in Zapier instead.

Step 3: Connect your Talvin account in Zapier

These steps happen in Zapier, so your screens may look a little different.

1. In Zapier, click Create to start a new Zap.

   

2. Click the Trigger step.

   

3. Search for “Talvin AI” and select it.

   

4. Under Account, click Sign in.

   

5. Paste your Organization ID into Talvin Organization ID and your Zapier key into Talvin API Key.

   

6. Click Yes, Continue to Talvin AI (1.0.0). Your Talvin account now appears under Account, named after your Talvin organization.

   

If the connection fails, check that you copied the whole key and the Organization ID from the same Talvin organization.

Step 4: Build your Zap

Choose a trigger

Under Trigger event, choose one of these:

Trigger	When it runs	Data you can use
New Interview	Someone in your organization creates an interview in Talvin	The interview’s name, description, number of questions, duration and questions
Candidate Status Changed	A candidate’s status changes in Talvin	The candidate’s name, email and status, and the interview name

Both triggers are instant: Talvin sends the event to Zapier as soon as it happens.

Tip

Candidate Status Changed can also run while a candidate is taking an interview, not only when you change a status. If you only want status changes, add a filter step in Zapier that checks the candidate’s status.

Add an action

1. Below the trigger, click + to add an action step.

2. Search for the app you want to use, such as Gmail, Slack or Google Sheets.

   

3. Choose the action event, such as Send Email.

   

4. Connect your account for that app.

   

5. Fill in the action’s fields using data from Talvin. For example, add the interview name to an email’s subject or body.

   

Test and turn on your Zap

1. Follow Zapier’s prompts to test the Zap.

2. Publish the Zap and check that it’s switched on.

   

Turn off the Zapier integration

To stop a Zap, turn it off or delete it in Zapier.

Do this before you rotate or revoke your Zapier key in Talvin. Zapier needs a working key to tell Talvin to stop sending events.

If you rotate your Zapier key, reconnect your Talvin AI account in Zapier with the new key.